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During the Thursday Madison County Board of Education meeting, the board evaluated superintendent David Gilliam on his third year as superintendent of the district.

Lori Cobb, chair, explained every year, the KDE requires the board to evaluate their superintendent.

There are seven standards which must be taken into account during the evaluation, which are strategic leadership, instructional leadership, cultural leadership, human resource leadership, managerial leadership, collaborative leadership, and influential leadership. Each standard must then be given a rating.

The ratings range from exemplary, which means the superintendent has exceeded the standard, to growth required, which means the standard is an area which needs to be addressed.

Cobb explained the board believes Gilliam passed with flying colors. They rated him as exemplary in all seven standards.

In the upcoming year, as part of Gilliam’s professional growth plan, the superintendent will need to focus primarily on instructional leadership and managerial leadership. Cobb explained he would focus on introducing and overseeing an academic recovery plan to address line gaps presented by the COVID-19 pandemic and continue to work with principles in helping to overcome those gaps. He will also oversee the SR funding applications to ensure the successful implementation and use of those funds to better the students and district.

The board also looked over and approved both the 2020-2021 revised working budget and the 2021-2022 tentative budget during the meeting.

Mike Woods, chief financial officer, presented both.

2020-2021 revised working budget

Woods explained this is the fourth time the board has seen the working budget, so there were not many changes. However, the revised budget increased motor vehicle taxes based on collections and how the taxes have come in.

Woods pointed out if comparing the total revenue from local sources to the 2019-2020 budget, they are up by about $829,000. He explained this is due to assessments.

Woods said Support Education Excellence in Kentucky (SEEK) budget is around $3.7 million lower than last year. But, he explained the state pulled back SEEK funding and gave it to the district in CARES money instead. So, they had to shift expenditures out of what they would typically charge in their SEEK budget. So, when you add the $2.2 million from CARES, the district is left with only about $1.57 less than last year. So, overall there is about a $690,000 net difference between what local funding went up versus what they lost in SEEK.

Indirect cost transfers also increased. Woods said the district could charge indirect cost transfers to offset overhead costs they have.

The motion to approve the 2020-2021 revised working budget as presented was approved.

2021-2022 tentative budget

Woods explained this is the second time the board has seen this budget. The board saw the budget in January. However, it now included the multi-year funds. This includes Fund 2 grants as well as multi-year construction funds.

This budget does not include a change in any property tax revenue, it only consists of the adjusted motor vehicle tax from the tentative budget. However, woods explained the board does have the option to increase tax revenue up to 4% annually, which they will look at later in the year, around Aug. or Sept.

Woods said the budgeted expenditures have an approximately $484,000 increase in salary expenses due to experience and potential rank changes.

The budget also includes an increase in the classified retirement. Woods said the state did a 12% increase on the rate, and it caused a little over $300,000 hit to the general fund budget.

There are 10 buses built into the budget to keep the fleet up and running.

The budget does not include any use of capital funds to cover any general fund expenditures.

Woods said there is a small use of contingency funds because, with no increase in property tax, they use the contingency fund to offset expenditures in the budget. They will offset the reduction with the increased $348,000 of SEEK funding, so the final reduction will be somewhere around $250,000.

Woods said the board would have to keep the increasing cost of parts, materials, and supplies in mind for future budgets.

“It is getting harder and harder to find parts and pieces we need, and when we find them, we are paying a premier price for them sometimes,” Woods said.

Woods mentioned that fuel prices are holding, but he has noticed they are creeping up, which could affect the long term even though they have a contract for fuel cost.

The district will have an increased staffing cost going into the two career centers when they are up and running.

Woods anticipates ending the 2021 year with a full unassigned balance, which is their contingency fund. He expects to have the contingency fund intact and carry it into the following year.

Fund 51, or food service, was a “fun one to budget,” according to Woods.

He explained they will be operating on a modified summer school feeding plan for next year and will be reimbursed similar to summer feeding. This means higher rates, but there will also be other stipulations built-in. They sat down and looked at a month where the district had all their students in-person to figure out the budget. They then broke everything down into a daily rate and built the revenue off of how many days of schools there are. It is the best estimate of how they think it will be. They then budget out what they believe food will cost and money for personnel.

The motion to approve the 2021-2022 tentative budget as presented was approved.

Other business:

  • The board approved the fiscal year 2022 school activity fund budget.
  • The board motioned to authorize the chief financial officer to designate 2020-2021 fund balances for site-based carryover, sick leave restrictions, funds obligated for purchases, future personnel expenditures, facility maintenance, capital projects, property cost, and any other items as needed. The motion passed.
  • The board motioned to uncommit 2020-2021 funds for KSBIT obligations. The motion passed.
  • The board motioned to approve a bond of depository with Forcht Bank and a bond of depository with Whitaker Bank as presented. The motion passed.
  • The board motioned to approve and hire Patrick and Associates as their financial audit provider. The motion passed.
  • The board motioned to approve their annual agreement with Microsoft. The motion passed.
  • The board motioned to approve the date of the following special work session to be held on June 3 at 9 a.m. The motion passed.
  • The board motioned to approve the 2021-2022 KEDC annual membership. The motion passed.
  • The board motioned to approve the Madison Central High School archery trip to Myrtle Beach from June 9 through June 13. The motion passed.
  • The board motioned to create and ratify a paraeducator position for Silver Creek Elementary. The cost will come out of the school’s section six funds. The motion passed.
  • The board motioned to create and ratify a teacher position at Glenn Marshall Elementary. 25% of the cost will come from section six funds, while the other 75% will come from title one funds. The motion passed.
  • The board motioned to create and ratify one teacher position at Kirksville Elementary. They will use title one funds. The motion passed.
  • The board motioned to approve and award the contract for the Whole Child Visualization System to Illuminate Education. The motion passed.

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