The Madison County Board of Education voted and approved to change administrators to an index system during the regularly scheduled meeting Thursday.

The new index system comes with several advantages, according to Superintendent David Gilliam, who said it will not only benefit the retirement system, but it makes things less hairy when it comes to calculating administrator pay.

"The difference is the index system uses a percentage, while the increment system gives you a flat dollar amount. The advantages to this, and why I'm recommending it, is because it's honestly the best way and the more appropriate way to calculate administrator pay, because it takes a daily rate and multiplies it by a percentage," Gilliam said.

Gilliam also noted it wasn't an increase in administrator pay, but a change in how pay is calculated, including that some administrators will come in at a lower percentage rate.

The board also heard an instruction report from Math Design Collaborative coaches Ashlie Griggs and Tiffany Brock. They told board members about the progress their program has been making. Currently there are five building implementation teams in the county. The goal is to eventually have two coaches at each school, but the work that has been done with the current staff has already been proven to help.

"Although the goals have been focused on a few areas, there's been an impact on all areas," the duo said.

Board members also heard from Director of Districtwide Services and Academic Support Mike Reister and Director of Instructional Technology Drew Muntz, who talked about a new potential resource for high school students. The pair introduced a new website portal for high schoolers called Achievement in Career (ACE).

ACE helps students by connecting their achievements and aspirations with employers and universities. The portal will give students an informed guide on secondary plans and a place to showcase what they achieved throughout school. It will then send that information to colleges and employers.

The new system, which Reister and Muntz noted moved the district out of a "just being compliant" system to one that gives students the ability to take the inputted information with them after they graduate. The portal is expected to be rolled out in the fall, although several Madison Southern High School students are part of a pilot program.

Gilliam gave the board the construction update in place of Tony Thomas of Clotfelter Samokar. He told board members the district received a change order for Boonesborough Elementary School for a credit of $12,589.15.

"Through our diligence as a district, we actually built Boonesborough Elementary School for less than the original price," Gilliam said.

Gilliam also gave update on two other construction projects, alibet a small update. The roofing project at Madison Central and the parking lot structure for Madison Kindergarten Academy has come to a crawl due to a back up at the Kentucky Department of Education level. Gilliam said he reached out to the facilities branch this week to see if the ball could get rolling again and hopes to see the projects approved by the end of the week, as well as keeping the summer completion deadline.

In other business:

• The Board of Education approved four out-of-state field trips, one for B. Michael Caudill Middle School's archery trip to Ohio, Foley Middle Renaissance trip to King's Island, Farristown Middle Renaissance trip to King's Island and the Madison Central High School special education trip to Indiana.

• The board presented Silver Creek Elementary School with the Sparkling School Award to recognize its hard work in keeping the school clean. This is the second time the school has won the award.

• The board was entertained by Boonesborough Elementary School students who gave presentations on important people in history, such as Bill Gates, Ruby Bridges and Helen Keller. Also during the showcase, Ella Deaton sang "On Top of Old Smokey" while playing the piano to the board's delight.

• Five educators were recognized with awards for their many years of service, a fitting award for Teachers Appreciation Week.

• The board heard from Jacob Cecil, director of technology, who gave them an updated technology report. In his report, Cecil told board members they are continuing to work to get all of the schools card-reader ready. Cecil said only a few schools are left to take care of. He also mentioned the ongoing educational efforts they are doing with students to make sure they are being good stewards of the internet. "We're trying to promote being good citizens on internet. They are going to be living on the internet for the rest of their lives, we want to make sure they do it safely," Cecil said.

• Board members voted and approved to create/ratify one school nurse CMA position, as well as create/ratify additional nurse positions.

• Board members approved to create/ratify an ESL teaching position, interpreter position, and special ed coordinator position. Gilliam said people are already working in this positions, just under different titles, such as the interpreter position, which lists the employee as a secretary.

• Board members voted and approved a copy paper purchase. The school district buys all of its copy paper in bulk at one time for the school year. The paper is then distributed to the schools. The cost of the paper purchase was approved for $93,197.24 through Action Business Suppliers, according to Dustin Brumbaugh, director of human resources. Board member Beth Brock praised Brumbaugh and his team for finding the best deal for the schools.

• The board approved the contract with Greenscape Enterprises to mow three more of the school district's properties, Madison Central High School, Madison Middle School and Madison Kindergarten Academy, for $748.14 per week. The last contract in place was almost $800.

• Board members went into executive session to discuss the potential real property acquisition or sale but no action was taken. The next scheduled meeting of the Madison County Board of Education is set for May 23 at 6 p.m. at 301 Highland Park Drive in Richmond.

Reach Kaitlyn Brooks at 624-6608; follow her on Twitter @kaitlynsbrooks.

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